Stores and Purchases

Efficiently manage your purchases and inventory from a single dashboard

Regulate and Monitor Purchases

Managing expenses is an important part for dairy companies from the expenditure point of view. Even a rupee saved impacts the business directly and helps in making the business sustainable for a long time. The Stores & Purchases module of Milkosoft empowers dairy companies to regulate and monitor every purchase order and invoice efficiently. It has an intuitive and centralised dashboard that shows the records of past purchases, purchase amount, budget spending and more.

Keep Accurate Track of Materials and Expenses

Apart from liquid milk and milk-based products, dairy companies can deal with more than 2500 products overall. These can contain things like packaging materials, storage cartons, labelling items, administrative materials and more. Keeping an accurate track of every material brought, used, and left can be a herculean task. Inefficient management can lead to unnecessary spending of expenses. The Stores and Purchase module helps in saving the cost of material acquisition and increases the profitability of the dairy company. It manages inventory efficiently and is great for following the GST norms of the country.

Instant Order Consolidation and Verification

Since it is a cloud-based solution, managers don’t have to spend valuable time consolidating purchase records for different products in different locations. Every purchase order, across locations, gets updated in real-time allowing the authorizing personnel to check and verify them instantly. It is also helpful in maintaining the quality of products procured and verifying if they follow the FSSAI norms to be used commercially. With smart vendor management and a centralized purchase process, dairy companies can compare material prices among vendors and make smart purchase decisions.

Stay on Top of Stock Movement

The Stores & Purchase module helps in keeping an accurate track of stock movement as well. For such a fast-moving industry that deals with highly perishable products, it is vital to stay up-to-date with current inventory information. Having information about ageing stocks, stocks that are about to expire, and material requisition plan prevents any dead-stock or stock-out situations. The module gives greater control to dairy companies for budget spending, contract purchasing, and delegating powers inside the organization for finances. With purchases happening through an enquiry or tender process, dairy companies can get a greater return on value-based purchases.

Case Study

BRAC Dairy and Food Project was the first dairy company in Bangladesh to receive the ISO 22000 certification. When it first started, BRAC was producing 140,000 litres of milk every day. They were having difficulties in managing different manual tasks and had to do a lot of reworks. There was an unavailability of accurate as well as real-time data which was hampering their progress.

By implementing Vasista’s off-the-shelf ERP Milkosoft, BRAC was able to automate their entire supply chain. They reduced the amount of rework to be done and aligned with the best industry practices to increase production. Availability of real-time data and reports gave them more control over the business processes. Now BRAC operates 101 chilling centres and processes 250,000 litres of milk every day. It has more than 50,000 registered farmers and 1500 employees working in 101 chilling centres and processing 250,000 liters of milk per day.

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